Privacy Policy

Last updated: 26 September 2026

1. Information We Collect

When you use Astravyn HR, we collect:

  • Account data: email address and display name (via Google Sign-In or email/password)
  • Employee and HR data the company enters, including profiles, attendance and timesheets, leave, payroll figures, and documents
  • Office-site location used for Auto Sign-In, when that feature is used
  • Payment references processed by Razorpay (we do not store full card numbers)
  • If you use the optional AI assistant: chat text, usage, and credit records, plus payment references for prepaid AI credit packs
  • Usage data via Firebase Analytics (pages visited, feature usage)
  • Advertising measurement data via Google Ads (conversion events such as organization sign-up), only when you allow ads cookies

Highly sensitive payroll identifiers, such as PAN, Aadhaar, bank account numbers, and salary amounts, are not automatically sent to external AI providers.

2. How We Use Your Data

We use your data to provide the HR service (attendance, leave, employees, payroll, and reports), manage subscriptions and AI credits, send reports and reminders, improve the product, measure advertising performance, and comply with legal obligations.

3. Storage and Third Parties

Data is stored using Firebase (Firestore, Auth). Payments are processed by Razorpay (PCI-DSS compliant). Analytics may be processed by Google (Firebase Analytics). Advertising conversion measurement may be processed by Google Ads when you consent. If you send a live AI request, that request may be processed by an AI model provider. We do not sell your personal data to third parties.

4. Cookies and Analytics

We use Firebase Analytics and may use cookies for authentication and session management. Separately, when you allow advertising cookies on the consent prompt, we load a Google Ads tag to measure conversions (for example, successful organization registration). Analytics consent does not by itself enable advertising cookies. You can decline non-essential cookies via the consent prompt or your browser settings.

5. Data Retention

We retain your data while your account is active. You can delete your account in the app where that option is available, or request deletion by emailing us. Deletion removes the account. We may keep billing records and a limited company archive where needed for accounting or security. We do not erase every backup or payment record immediately.

6. Your Rights

You can access, correct, or delete your data through the app or by contacting us. You may also withdraw consent where applicable.

7. Contact

For privacy-related questions: admin@astravyn.com